The brands use advanced patented OCR technologies in their scanners for an efficient and fast scanning process. However, it is not the only thing that you have to check in an OCR scanner. For one, you have to ensure the scan quality is clear and visible. Secondly, the scanner should have a fast scanning speed for scanning more documents in a short time. And lastly, the scanner should be able to support the size of your documents. We have explained about these features in detail below to help you find an OCR scanner that fulfills its primary purpose efficiently.
Resolution: The resolution of an OCR scanner is measured in dpi (dots per inch). It determines the clarity and the detailing of the scan. The lowest dpi for the scanner to scan and show the image is 300. However, we suggest you opt for a scanner with at least 600 dpi for a clear image. Speed: While some OCR scanners take just 1 second to scan a page, some models take up to 8 seconds for the same page. If you don’t have to scan bulk documents, then you can compromise on this. But, if you have to scan a lot of documents, then go with the one that can scan at least 30 pages within a minute. Also, keep in mind that the scanning speed differs for B&W and colored pages and also for images. Supported Page Size: The scanning area determines the maximum page size an OCR scanner can support. The maximum supported page size is A3. However, if your needs are limited only to scanning ID cards, receipts, and ledgers, then a supported page size of 8.5 x 35 inches would suffice.
Your search for the best OCR scanner does not end here. There are still several other additional features that you need to check to ensure you get the maximum value for your money. You can find the detailed list of such features in the “Buying Guide” section of this article. But, before heading to that, please check out our curated list of the Best OCR Scanners.
10 Best OCR Scanner 2023
Best OCR Scanner 2023 Reviews
1. Epson WorkForce ES-50 OCR Scanner
Epson is an industry leader in the development of printers, scanners, and projectors. The brand has a wide range of scanners that are tailored to meet the specific needs of consumers.
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Epson’s WorkForce ES-50 scanner is one of the fastest and lightest mobile document scanners in its segment. Using this, you can scan a page in 5.5 seconds. It supports documents of up to 8.5 x 72 inches including receipts and ID cards. The scanner is powered by USB and does not need any separate power source. It is compatible with Windows and Mac OS. The OCR is equipped with several advanced features including the automatic feed mode that allows you combine multi-page scans into a single document. The nuance OCR makes it easy to create searchable PDFs and editable Excel and Word files. With the help of the ScanSmart software, you can conveniently scan, review, and save important files. Instead of saving the scanned files in your desktop or mobile, you can also directly save it on your online storage accounts such as Google Drive and Dropbox. Best Features
1200 dpi scanning resolution 5.5 sec/page scanning speed 8.5 x 72 inches scanning area Epson ScanSmart Software for organizing Compact and ultra portable Windows and Mac OS compatibility
What we didn’t like about it
Sheet capacity of only 1 Lack of memory card support Lack of contrast/brightness adjustment options
2. Doxie Go SE WiFi OCR Scanner
Doxie is a reliable brand that develops ultra-portable scanners for everyday use. The brand’s scanners can be operated independently without the need to be connected to a computer. This is another portable offering from Doxie that can scan a paper in 8 seconds with a resolution of up to 600 dpi. The scanner comes in the size of a rolled up magazine allowing you to carry it anywhere and scanning pages on the go. It is powered by a battery that lasts up to 400 scans per charge. Besides, you can store up to 4,000 pages before needing to sync. The scanner is equipped with award winning ABBYY OCR technology that allows you to organize and create searchable multi-page PDFs on your desktop. It has Mac and PC apps through which you can sync scans by connecting them to your desktop either with a USB cable or WiFi connection. Once synced, you can save the scans on your desktop or cloud services. The OCR scanner is backed by a 1-year warranty from the original date of purchase. Best Features
600 dpi scanning resolution 8 sec/page scanning speed ABBYY OCR technology for organizing and creating searchable PDFs Lightweight and compact 1-year warranty
What we didn’t like about it
Lack of auto update feature for the app Scanning speed is slow
3. Raven Pro Document OCR Scanner
Raven is another prominent brand that specializes in developing scanners with OCR technology and other editable features. The brand’s scanners have built-in Raven Cloud feature with built-in PDF editor, advanced OCR search, and Raven Scanner integration. Raven Pro OCR scanner can scan up to 60ppm and store it directly in any one of the desired cloud storage services including Raven Cloud, Google Drive, Dropbox, or OneDrive. With the help of the OCR tech, the scanned documents produce searchable PDFs for detecting printed and handwritten text. It is equipped with WiFi and Ethernet connectivity features for scanning and sharing the documents wirelessly. The scanner can scan documents and pages up to 8.5 x 35 inches with a scanning speed of 1 sec/page. One of the best features of this OCR screen is the intuitive LED screen. This large 8-inch screen has more visibility and allows for seamless navigation and document editing without a computer. The automatic document feeder can accommodate 100 pages and uses ultrasonic detection to feed the pages automatically. Besides, it has an anti-jam feature to prevent the damage of papers. The scanner supports both Windows and Mac OS. Like all Raven scanners, this also comes with a free subscription to Raven Cloud for unlimited storage. Best Features
600 dpi scanning resolution 1 sec/page scanning speed 8.5 x 35 inches scanning area 8-inch intuitive LED screen 100-page automatic document feeder Windows and Mac OS compatibility
What we didn’t like about it
Page preview feature can’t be turned off A bit heavy
4. Fujitsu ScanSnap iX1500 OCR Scanner
Fujitsu is a world-renowned brand that does not need any introduction. The brand has a premium line of scanners under the name ScanSnap that has been serving the needs of consumers for almost 20 years. Fujitsu’s ScanSnap scanners are known for their seamless operation with one-touch scanning solutions. True to that, the ScanSnap iX1500 features a large and intuitive 4.3-inch screen that is built for one-touch scanning. It can accommodate up to 50 sheets and offers a scanning resolution of 600 dpi. The scanner can be used as a standalone device i.e. you don’t have to connect it to a PC. You can directly save the scanned files to cloud services including Dropbox, Google Drive, and others. Using the USB or WiFi, you can connect the scanner to your PC or mobile devices and save it locally. If many people use the scanner, you can create unique user profiles and save the data to specific folders. It comes with the ScanSnap Home that makes it easy to organize and manage your business, classroom, and home. Best Features
600 dpi scanning resolution 11 x 17 inches scanning area 50-sheet document feeder 4.3-inch LCD screen Built-in ScanSnap Home software for easy management
What we didn’t like about it
Lack of file sync feature
5. CZUR Shine Ultra Smart OCR Scanner
Czur is committed to developing smart office products by integrating software, hardware, and AI for an efficient scanning process. The brand constantly upgrades its products by integrating the latest tech. Czur’s ultra smart OCR scanner is equipped with a CMOS 13MP camera for scanning documents with great detailing. It uses its patented flattening curved book page technology to flatten the 3D curved surface after the pixel transformation. Besides, it has auto cropping, smart paging, combine sides, stamp mode, and multiple color modes for enhancing the image. It has the ability to scan more than 180 languages and convert them into searchable PDF, PDF, JPG, Word, and Excel. The OCR scanner can also be used for remote learning as it is compatible with Zoom and other telecalling software. Using this, you can scan pages up to A3 size with a speed of 1 sec/page. The scanner features a lightweight and 90-degree foldable design with a 2-level height adjustable neck. There is also a foot pedal for convenient operation. It is equipped with 2 LEDs that provide enough illumination on the page. The OCR scanner is backed by a 1-year warranty from the original date of purchase. Best Features
13MP resolution camera 1 sec/page scanning speed A3 size scanning area Lightweight with 90-degree foldable design and 2-level height adjustable neck 2 Built-in LEDs 1-year warranty
What we didn’t like about it
Creating multi-page documents can be complicated initially LED lighting is not flexible A bit on the expensive end
6. HP ScanJet Pro 2000 s1 OCR Scanner
HP is a global leader in the development of PCs and computer accessories. The company is committed towards developing innovative technologies that make life for everyone better including consumers and organizations. HP ScanJet Pro OCR scanner offers a scanning resolution of 600 dpi with a speed of up to 30 pages per minute and 60 images per minute. Plus, the scanner is capable of scanning 2,000 pages/day. With the built-in OCR, you can conveniently transfer scans into editable text, PDF files, and other formats. You can send them to your PC or send an email directly or save them to cloud services. The scanner supports pages smaller than A4 sizes including letter, legal, and executive formats. The OCR scanner features a small and simple design that saves up a lot of space on your desktop. The scanner comes with a one-touch scanning button for ease of use. Besides, you can streamline routine work using custom settings for automated workflows. The one-pass duplex scanning further saves time and reduces waste. It is compatible with Windows and Mac OS. The scanner is backed by a 1-year limited hardware warranty from the original date of purchase. Best Features
600 dpi scanning resolution 2 sec/page and 1 sec/image scanning speed A4 size scanning area One-touch scanning solution Windows and Mac OS compatibility 1-year warranty
What we didn’t like about it
Not recommended for Mac Only a 25-sheet capacity auto feeder
7. iOCHOW Portable OCR Scanner
iOCHOW has a premium line of portable scanners with an intelligent and efficient scanning process. The scanners are equipped with the latest tech along with a high resolution camera for high definition color reproduction, showing every detail. iOCHOW’s portable OCR scanner is equipped with an 8MP camera that can scan large papers up to A3 size. There are 4 LED lights that illuminate the document for a clear image. Plus, the scanner is equipped with the latest functions including intelligent picture shooting, automatic correction, automatic image segmentation, and OCR for an efficient and super-fast scanning process. With these features, it can scan a page in 1.5 seconds. The scanner can be doubled down and used for video recording and real-time projecting for a versatile experience. It features a simple and stylish design with an adjustable and light overhead document viewer. The base of the scanner is purposely made heavy to make it more stable. It is only compatible with Windows OS. Best Features
8MP resolution camera 1.5 sec/page scanning speed A3 size scanning area Intelligent picture shooting, Automatic correction, Automatic image segmentation, and OCR 4 Built-in LED light
What we didn’t like about it
Not good for scanning images Not compatible with Mac OS
8. IPEVO V4K Ultra HD OCR Scanner
IPEVO is one of the well-known brands in manufacturing office-related products, especially document cameras or OCR scanners. This V4K Ultra HD USB document 8 MP camera will capture 3264 X 2448 pixels images, which is perfect for scanning books, documents, OCR text, live presentations, or QR codes. You can fix its multi-jointed stand by tightening loose joints and use it for versatile and heavy daily use like capturing materials at different angles and heights. Yet need to tighten the loose joints for heavy daily usage. It is designed with a maximum shooting area of 13.46 X 10.04 inches, and can easily work with different applications and software on Mac, PC, Windows, and Chromebook that let you use them in different ways. The high resolution at high frame rates will let you stream up to 30 FPS at FHD or 15 fps at a high resolution of 3264 X 2448 pixels. It features a Sony CMOS image sensor that aids in excellent noise reduction and color reproduction, and a quick focusing speed will reduce interruptions when switching between various materials. Thus, it is a great option for capturing even in dimly lit areas like darkened classrooms or conference rooms. It is backed by a 1-year long warranty against any manufacturing defects. Best Features
8MP resolution camera Maximum scanning area of 13.46 X 10.04 inches Compact and portable 1-year warranty Sony CMOS image sensor for low-light performance. The high frame rate for lag-free live streaming Window, Mac OS, and Chromebook compatibility
What we didn’t like about it
Expensive product LED lighting is not flexible No CD Drive is available.
9. Scanmarker Air Pen Scanner
Scanmarker is a well-known brand in the document scanner industry. This Scanmarker Air wireless OCR pen scanner is an excellent tool that is useful for both students and professionals, as it fetches the texts or words accurately and enhances your productivity with its ease of use and speed copying. It looks like a digital highlighter that can easily transfer your text from the page into 40 languages. It can scan the text of size 6 – 24 pt, and has both left and right-hand optimization. Its scanned width or field of view will be 0.4-inch and offers a recognition speed of 3000 characters per minute (or) a full line of text within a second. This pen scanner supports operating systems of Mac, Android, iPhone/iPad, and Windows. Thus, you won’t have to re-type, and all you need is to scan the printed text (words, symbols, or numbers) with the pen to appear directly to your smartphone or computer, or tablet wirelessly through a Bluetooth connection. With its integrated text-to-speech function, the scanner pen can read the text back while scanning to have a better idea of the scanned text. Since you can recharge its lithium polymer battery, it can last longer and be used repeatedly without any issues. The Scanmarker air pen scanner is backed by a 1-year warranty and provides free software updates along with technical support. Best Features
Can easily scan 3000 characters per minute. Quick, and accurate multilingual OCR text scanner Text to speech feature to read aloud the scanned text Comes with a 1-year warranty Compatible with computers (Windows and Mac OS), and smartphones (Android & iOS devices) Lightweight, ultra-portable, and convenient Easy to use time-saving pen
What we didn’t like about it
Scanning area is too small (0.4-inch) Expensive product Too bright lighting for scanning
10. SMAUTOP Portable HD OCR Scanner
SMAUTOP has been growing into a prominent brand by delivering diverse products including health, beauty, home décor, clean devices, and other miscellaneous tools. This OCR scanner is equipped with an 8 MP camera for scanning documents with good image clarity that supports video recording, MP4, output AVI, FLV, live broadcast, and WMV four format. It has an LED fill-in light that provides illumination on the document to scan in low-light conditions. With its scanning speed of 1 sec/page, the scanner supports pages of up to A4 size. Using this scanner, you can scan files, bills, ID cards, passports, and other documents on both the front and back sides. Thus, it has wide applications that can be used in classrooms, banks, offices, libraries, hospitals, and other places. The OCR scanner features multiple functions including PDF format export, real-time projection, AI image enhancement, timing automatic continuous shooting, automatic correction, and OCT text recognition function (98% that support symbols, numbers, and multi-language). Apart from this, you can also optimize the scan by adjusting the contrast, brightness, saturation, and sharpness. It has a collapsible design for maximum portability along with easy installation. The scanner is compatible with only Windows OS (download software from the instructions) but not Mac OS. Best Features
8 MP resolution camera 1 sec/page scanning speed A4 size scanning area LED fill-in light for illumination Collapsible design for portability Features time-lapse shooting, OCR text recognition, & automatic correction, Real-time projection A great option for virtual learning.
What we didn’t like about it
Software is glitchy Not compatible with Mac OS
Factors you need to consider before purchasing the Best OCR Scanner
Apart from ensuring the basic functionality of scanning with the desired resolution and speed is met, you should also consider the ease of use, size, and other useful features before making your decision. These features increase the versatility of the OCR scanner and make it easy to use.
1. Advanced Scanning Functions
The modern OCR scanners are equipped with the latest advanced technologies and functions for an efficient and superfast scanning process. Some of the most common functions include flattening book curve, auto cropping, smart paging, combine sides, stamp mode, and multi-color mode. Some models can be used as a standalone device by directly saving the scanned copies in cloud services like Google Drive, OneDrop, and Dropbox. The OCR scanners support different formats including editable text, PDF, Word, and Excel.
2. Built-in LED
When you scan a page in low-light conditions, the resulting scanned copy will not be clear. The built-in LED lights illuminate the page to ensure you achieve clear scans with great detailing, irrespective of the ambient light. The number of LEDs in an OCR scanner differ from one model to another. The power of the LED will also differ. Two built-in LEDs will be sufficient to provide the necessary illumination.
3. Size and Design
The OCR scanners come in a wide range of sizes. While some OCR scanners come in the size of your PC monitor, other models only have the size of a rolled-up magazine for ultra-portability. You can carry the ultra-portable scanners along with you easily. If you are a marketing person who has to travel quite a bit and take scans of ads, flyers, brochures, then the ultra-portable models will serve you the best. But, if you are looking for an OCR scanner for your purpose, then it is best you stick with the conventional-sized models. They can accommodate upto 2,000 sheets which come in handy for printing the documents.
4. Connectivity Options
The OCR scanners come with a USB for wired connection and WiFi for wireless connection. The USB connection serves you well in places where you don’t have access to WiFi. The WiFi feature allows your OCR scanners to be used as standalone devices. Without connecting them to your PC, you can directly save the scanned copies to cloud services or attach them in emails.
5. OS Compatibility
If you are using Windows OS, you will not have any problem when it comes to the OS compatibility. Because, almost all OCR scanners are compatible with Windows OS. Even though the options are less, there are still enough models that work with Mac OS. A lot of models are compatible with both Windows and Mac OS so that you don’t have to be torn between the two.
6. Warranty
There is no rocket science involved here. The most obvious choice is to go with the OCR scanner that is backed by the longest warranty period. Most models come with a 1-year warranty period. If you can’t find the warranty period on the product page, you can directly contact the seller to check the warranty before making your decision.
Conclusion:
Still unsure which OCR scanner is the best for you? Then, please check out our favorite picks
Doxie Go SE WiFi OCR Scanner is equipped with an award winning ABBYY OCR technology for efficient creation and organization of multi-search PDFs. It features a compact and lightweight design and offers a scanning resolution of 600 dpi. Raven Pro Document OCR Scanner is one of the fastest options with a scanning speed of 1 sec/page. It offers a good scanning resolution of 600 dpi and supports pages up to 8.5 x 35 inches. Aousthop Portable High-Definition OCR Scanner is the most affordable option. With an 8MP camera, it has all the necessary features for an efficient scanning process. It features a collapsible and portable design and supports documents up to A4 size.
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